RULES & CONSTITUTION

DUNFERMLINE & DISTRICT PROBUS CLUB

TITLE – The Club shall be called, “Dunfermline and District Probus Club

 AIMS AND OBJECTIVES – The purpose of the Club is to provide a regular meeting place for retired professional and business men who appreciate and value social contacts and opportunities to meet regularly with others in similar circumstances. The Club shall be non-political and non-sectarian. 

CONSTITUTION - The Office Bearers of the Club shall be, the President, Vice-President and Welfare Officer; Secretary; Treasurer and Immediate Past President.

The affairs of the Club shall be managed by a committee comprising these office bearers and four other members, all to be elected at the Annual General Meeting.

The President of the Club shall hold office for one year and shall be succeeded by the Vice President.

The Secretary and Treasurer shall be eligible for re-election annually.

Ordinary members of the Committee shall not be eligible to serve as such for more than two years consecutively.

Three members of the Committee shall constitute a quorum.

The Committee shall have powers to co-opt one or more members and to appoint sub-committees.

The main task of the Welfare Officer will be to co-ordinate and render brief reports on seriously ill members, at the bi-monthly and Committee meetings. The membership should assist the Welfare Officer by bringing such cases to his attention.

 MEMBERSHIP - The total membership shall be such number as the Committee may decide.

 Membership shall be open to all professional and business men aged sixty and over, who have fully retired from their normal business or profession and are resident in Dunfermline and District.

The restrictions regarding residence or age may be waived at the discretion of the Committee.

Applications for membership shall be sponsored by two members of the Club and shall be subject to approval by the Committee.

If any member fails to attend 4 consecutive meetings, the Attendance Officer will notify the Secretary who will ask the member for an explanation and report back to the Committee. If the Committee considers the explanation is satisfactory, it may decide to do nothing or ask the member to move, temporarily, from the Active List of members to the Non-Active List of members. In the latter event, an applicant on the Waiting List may be invited to join.

A member on the Non-Active List, who wishes to attend regularly, will be given the first available vacancy.

Applicants who were previously members of another Probus Club may be given the next available vacancy, at the Committee’s discretion.

The Committee shall have power to award Life Membership to those gentlemen, who, in the opinion of the Committee, have contributed services of an outstanding nature to the Club and who have shown a sustained interest in its affairs.

 MEETINGS. - The regular meetings shall be held on the second and fourth Monday of each month, meeting at 10.00am with business commencing at 10.20am, or on any such other day and time as the Committee may determine.

An Annual General meeting shall be held in March of each year at such time and place as the Committee may determine. At least 14 days notice of such meeting shall be given.

The Secretary shall call a Special General Meeting on the written request of not fewer than seven members and shall give to members at least 14 days notice of such meeting.

Voting at all meetings shall be by show of hands, or by ballot if so determined by the members attending. In the event of an equal division of votes, the Chairman of the meeting shall have the casting vote. 

SUBSCRIPTION. - The entrance fee shall be determined at the Annual General Meeting and each new member will be presented with a Club tie and a lapel badge.

The annual subscription shall be determined at the Annual General Meeting and should be paid by the following end of May, failing which the member will be deemed to have resigned.

 ACCOUNTS. - An Income and Expenditure Account for the year to 31st December shall be prepared and presented for approval at the Annual General Meeting after being duly audited by two members appointed at the previous Annual General Meeting.

 VISITORS. - Members may introduce male visitors at ordinary meetings.

 

Amended 25th March 2013